Honorarkalkulator für Dolmetscher – Excel-Datei und Video Tutorials aus #aiicDfD2018

Grundhonorare, Projekthonorare, Vorbereitungshonorare – nicht immer funktionieren Tagessätze“ – laut Inés de Chavarría (der ein megagroßes Dankeschön für die Orga gebührt!) eine zentrale Erkenntnis aus den Diskussionen des AIIC-Workshops Dolmetscher für Dolmetscher 2018 in Stuttgart.  In diesem Sinne nun also ran ans Kalkulieren!

Hier zum Herunterladen im Excel-Format der Kalkulator Zeit&Geld Dolmetscher

Das Video STUNDEN UND HONORARE (11 Min):

Das Video PROJEKTKALKULATION 6 Min:

Das kleine Einmaleins (eigentlich eher Plus und Minus) für Dolmetscher in Kurzform findet Ihr noch einmal in diesem Beitrag.
Rückmeldung und Fragen gerne über die Kommentarfunktion oder auf Twitter!
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Über die Autorin:
Anja Rütten ist freiberufliche Konferenzdolmetscherin für Deutsch (A), Spanisch (B), Englisch (C) und Französisch (C) in Düsseldorf. Sie widmet sich seit Mitte der 1990er dem Wissensmanagement.

Nicht für Geld – kleines Einmaleins für Dolmetscher

Zur Einstimmung auf den bevorstehenden Dolmetscher-für-Dolmetscher-Workshop, wo es unter anderem um betriebswirtschaftliche Themen gehen wird, möchte ich heute ein paar Gedanken zu einem meiner Lieblingsthemen, dem lieben Geld, mit Euch teilen. Denn den schönsten Beruf der Welt macht man zwar nicht nur des Geldes wegen, aber ohne wäre irgendwie auch schlecht. Und wenn Dolmetscher auch alles wissen – was das Leben (und das Arbeiten) kostet, wird mitunter vergessen. Als kleine Denkhilfe also im Folgenden ein paar finanzielle Faustregeln (inspiriert durch die jahrelange Arbeit mit den „Rentabilitätern“ von AIIC Deutschland):

Regel 1: Die Untergrenze – Kosten kennen.

Wieviel Geld brauchen wir im Jahr? Grob gesprochen und ganz ungefähr

– 10.000 EUR für Altersvorsorge
– 10.000 EUR für Versicherung
– 20.000 EUR für Betriebsausgaben (Auto, Büro, IT, Fortbildungen, Verbandsbeiträge, Steuerberater, Werbung)
– 5000 EUR als Rücklage für schlechte Zeiten („Arbeitslosenversicherung“)
– 5000 EUR zum Vermögensaufbau
– 30.000 EUR „zum Leben“ einschl. Urlaub (die privaten Konsumausgaben in Deutschland lagen 2016 bei 19.000 EUR für 1 Person, 34.000 EUR für 2, 40.000 EUR für 3, 45.000 EUR für 4, 51.000 EUR für 5)
– 20.000 EUR Steuern

In Summe: 100.000 EUR Umsatz

Regel 2: Nicht die Zeit vergessen.

Bei einer 40-Stunden-Woche mit fünf Wochen Urlaub (oder Auslastungsschwankungen) und zwei Wochen Krankheit arbeitet man 1800 Stunden pro Jahr, davon etwa 600 Stunden, die nicht direkt zu einem Auftrag gehören (Verwaltung, Werbung, Netzwerken, Fortbildung). Es bleiben also rund
1200 Stunden zum Geldverdienen (sprich Dolmetschen plus Vorbereitung, Reisezeit, Warten und Bereitstehen), das macht 83,33 EUR pro produktiv gearbeiteter Stunde.

Abweichungen in beide Richtungen gibt es natürlich je nach Lebenssituation (Single vs. vierköpfige Familie) und Kostenstruktur, aber möchte man ein einigermaßen allgemeingültiges Honorar zugrunde legen, sind 85 EUR/produktiv gearbeiteter Stunde gewiss ein Wert, mit dem man bei einer überschlägigen Projektkalkulation einigermaßen verlässlich operieren kann. Ein Dolmetscheinsatz zu 850 EUR ist also rentabel, solange er einschließlich Beratung und Planung, Vorbereitung, Abwicklung und Reisezeit nicht mehr als zehn Stunden „kostet“.

Regel 3: Mehrwert kennen.

Andersherum betrachtet lässt sich das Honorar natürlich auch über den Mehrwert beziffern:
– Dieselbe Schulung kann für mehr Personen angeboten werden.
– Eine Konferenz ist für einen um ein Vielfaches größeren Teilnehmerkreis interessant.
– Kooperationen laufen glatter.
– Partner verhandeln auf Augenhöhe.
– Verzögerungen in Projektstarts werden vermieden.
– Ausländische Kunden fühlen sich besser aufgehoben,
– Mitarbeiter weltweit einem Mutterkonzern stärker verbunden.
– Neue Konzerngesellschaften werden reibungsloser eingebunden.

Kurz gesagt: Mit den drei Faktoren Kosten – Zeit – Mehrwert im Hinterkopf kann bei der Dolmetschprojektkalkulation eigentlich nichts mehr schief gehen!

Zum Nachlesen empfehle ich den Artikel der Rentabilitäts-AG von AIIC Deutschland und natürlich nach wie vor Julia Böhms legendärer Artikel Wer wird Millionär, der auch 13 Jahre nach seiner Veröffentlichung im MDÜ nicht an Relevanz eingebüßt hat.

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Über die Autorin:
Anja Rütten ist freiberufliche Konferenzdolmetscherin für Deutsch (A), Spanisch (B), Englisch (C) und Französisch (C) in Düsseldorf. Sie widmet sich seit Mitte der 1990er dem Wissensmanagement.

The Future of Interpreting & Translating – Professional Precariat or Digital Elite?

Interpreters being paid by the minute (or hour) nowadays does not seem as inconceivable as it used to be. Technically speaking, small worktime and payment units have become easier to handle, thus more probable to be applied. The question arises if working and being paid on a micro or macro level, as the two extremes, bring about any special advantages or disadvantages for interpreters/translators and their customers – a question I would like to share some thoughts with you about, paying special attention to the information and knowledge aspect.

Knowledge work

Interpreters and translators are knowledge workers constantly moving back and forth between different linguistic and technical knowledge systems. In order to do so, they rely on their own knowledge base being complemented by external information sources. This consultation of external sources is what I call “secondary knowledge work”, it is performed in order to properly perform the actual, primary knowledge work, i.e. the interpreting assignment or translation at hand. Interpreters do so mainly during preparation and, to a limited extent, on the job when doing ad hoc research and after the job while a translator’s secondary knowledge work tends to be more intermittent and less clearly distinguishable from the primary task of translating.

primary and secondary knowledge work in interpreting

Macro knowledge work

What interpreters need to know in order to interpret a certain speech goes far beyond the text itself both technically, linguistically and pragmatically. In a macro knowledge work scenario, they have indeed acquired this knowledge. Ideally (but not necessarily) they are all-round language service providers to companies and organisations – cooperating if need be with a team of freelance colleagues – taking care of anything ranging from translations (documentation, website, brochures, meeting documents, even short emails) and terminology to interpretation of meetings, sales events, negotiations and short phone calls. Micro work elements like interpreting (or making) the said phone call, answering spontaneous terminological questions or translating single sentences smoothly integrate into the macro level of long-term, relatively large-volume language service provision. There is no need for extensive secondary knowledge work in order to familiarise with the respective industry, company products, background and intentions of the persons involved and the company terminology and typical jargon, the background knowledge as a decisive production factor having been acquired (and financed) in the course of the long-term cooperation. Primary and secondary knowledge work go hand in hand. In this scenario, a company may well draw from the extensive insight the interpreter or translator has and rely on their professional judgement and advice.

Micro knowledge work

Sometimes the cost and effort of recruiting a proper specialist would by far exceed the benefit. This is the case when no context knowledge is required to fulfil the task or when quality simply does not pay off. If the customer lives off selling very cheap products and needs multilingual categorising or key word finding for tons of products just to feed the search engines, then less quality for less money is a business case. A company may give thousands of words to a dozen translators and have them translated in no time, saving time and money by not investing in the meaningful translation of a text that, after all, has a very life-expectancy.

When confidential matters are interpreted, like in medical or legal interpreting, the customer would rather see the insight gained by the interpreter disappear without traces from the interpreter’s memory, just like current assets in a factory, rather than make use of it.

Under certain circumstances context knowledge may even be a caveat when, for example, unbiased and unprejudiced views are required and, in the opinion of the customer, an informed interpreter might be prejudiced and render a pre-filtered version of what is being said on the basis of what he or she considers important or unimportant.

In all these cases, no secondary knowledge work is required, and everyone is just fine with the interpreter mentally operating within a confined space of information. However, in most interpreting settings the task becomes extremely difficult without a wider view on the technical, linguistic and pragmatic background.

Macro payment

When remuneration is based on larger units – like in the case of employees’ monthly or annual salaries – the long-term benefit provided to the company or organisation by the employee based on their experience, training, soft skills etc. positively influences the amount being paid (macro payment). The largest usual payment unit for freelance interpreters is a day and for translators an hour (if not paid by the word or line). Without an in-depth survey it is hard to tell whether the knowledge acquired in the long run by the interpreter, as well as the time required for the secondary knowledge work dedicated to a special assignment, are factored in when these fees are calculated. Conference interpreters tend to argue that their daily fees include preparation. However, when analysing the typical cost structures, this often turns out not to be true (see AIIC Blog article about this subject).

Generally speaking, the larger the work volume the smaller will be the proportion of secondary knowledge work in relation to the primary task. This is due to a certain scale effect when working on a macro level, for the effort of familiarisation/knowledge acquisition can be allocated to a larger amount of work. This may be a long and/or repeated assignment or the sum of translation plus interpreting plus any other minor linguistic support like phone calls and emails, provided that these tasks are in a way interrelated. For example,  interpreters being present at a meeting have translated the documentation beforehand or translate the minutes afterwards and also interpret the occasional phone call between the meeting participants. As they are familiar both with the subject matter and with the people involved, they will not have to prepare as much as someone unfamiliar and, more importantly, be able to compensate the loss of visual and contextual information on the phone and read (or hear) between the lines more easily.

Larger work volumes tend to be remunerated in larger payment units. Let’s say a two-day interpreting assignment will hardly be paid by the hour, whereas this might be the case for a two-hour job and a customer might tend to pay a fifty-minute job by the minute. However, if a small one-off project involving a small amount of micro working units (minutes) is not embedded in a long term, macro-type of cooperation but “informed” interpreting is still required then macro payment will be more appropriate in order to account for the secondary knowledge work required. It does not necessarily have to be in big payment units as long as the preparation effort is factored in. However, this may be easier to factor into bigger payment units.

Micro payment

In translation, payment in small units like words or lines (i.e. characters) has been common practice for a long time. In interpreting, it is becoming increasingly popular at least from the customer side what with Voice over IP and remote interpreting techniques. Crowd sourcing platforms offer a superb technical environment for assigning micro jobs and will be happy to inform crowd workers about their excessive pricing (without knowing their cost base) simply based on a comparison of prices indicated by their competitors. With smaller payment units, the focus may be reduced to mere primary knowledge work with the secondary knowledge work being lost out of sight and thus not being factored in both time-wise and financially (micropayment). This may be a sensible thing to do for the reasons mentioned above – basically if the job at hand requires low qualification. It may, however, happen accidentally – i.e. when “informed” macro knowledge work is required and the additional effort of macro knowledge work is not assigned to the small payment units. The idea of working and paying on a macro level while using small payment units may sound contradictory at first. But it works perfectly well for many translators provided they don’t calculate their fees on the basis of some words being typed away. The same goes for interpreting, which might even be charged by the minute as long as the scope of the calculation is not limited to the mere physical presence of the interpreting person. It may, however, be difficult to calculate if the amount of minutes needed is unknown beforehand. If, for example, a price per minute were to be fixed for “over the phone” interpreting, this would have to vary in the extreme according to the number of minutes bought. If the interpreter prepares three hours and charges 80 EUR/hours worked then the price per minute will have to be 240 EUR for one minute interpreted, 48 EUR/minute for five minutes interpreted (not counting the actual minutes of interpretation so far) and 5.50 EUR/minute for 60 minutes interpreted. The principle (and difficulty) of calculating volume discounts becomes quite clear here.

The role of software

Crowd sourcing and job platforms first and foremost facilitate the search for and selection of interpreters and translators for both large and small jobs. In translation business, translation memory systems (if possible cloud-based) may then help in having many different people work on one text simultaneously. On the other hand, those systems also offer positive solutions for long term cooperation with reliable data bases growing over time –a perfect support for efficient macro knowledge work with benefits for both sides. In interpreting, so far no similarly beneficial technical development can be reported, at least not to my knowledge. If there is something I have missed out on, please let me know in the comments!

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About the author:
Anja Rütten is a freelance conference interpreter for German (A), Spanish (B), English (C) and French (C) based in Düsseldorf, Germany. She has specialised in knowledge management since the mid-1990s.